Estes Forwarding Worldwide (EFW) is a leading domestic and international freight forwarder in the United States, providing customized logistics and warehousing solutions for clients around the world and across all industries via air, ground, and ocean freight. A subsidiary of Estes Express lines with corporate located in Richmond, Virginia, EFW is uniquely backed by Estes Express Lines’ extensive line haul network providing EFW clients with a hybrid transportation network. The company has received industry awards, including Specialty Carrier of the Year and E-Commerce Delivery Carrier of the Year, and has been recognized by Global Trade Americas as a leading 3PL to watch.

We are proud to offer highly competitive pay and a comprehensive benefits package, including:

• Paid vacation, sick time, and holidays
• 401(k) plan with company match
• Medical, dental, and vision insurance
• Short- and long-term disability plans
• Life and accidental death & dismemberment insurance
• Job referral bonus program

The Accounting Administrator’s main responsibility is to manage, process, code and pay all non-transportation invoices, across all EFW companies, accurately & timely. They are also responsible for maintaining the files for our non-transportation suppliers/partners/vendors.

To perform this job successfully, an individual must satisfactorily perform each essential duty.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential duties. 

• Facilitate the day-to-day Accounts Payable processes for all non-transportation invoices
• Organize & track GL codes for all non-transportation suppliers
• Review and apply proper GL coding for all non-transportation invoices
• Ensure payments via check, ACH, credit cards and supplier-pay are processed timely and accurately
• Resolve discrepancies on all non-transportation invoices
• Create new suppliers in Oracle via communication & supporting backup documentation to Estes Express Lines (who manages our Oracle data)
• Contact internal teammates and/or our supplier for proper back-up documentation for payments and clarify questionable invoice items and prices, or obtain approval signatures
• Maintain & manage all non-transportation vendor files and information, including W9’s being sent to Oracle
• Process incoming mail, including truck mail from Estes Express and/or our stations throughout the country for the Accounting department.
• Maintain the non-transportation inboxes: Both physically mailed & emailed invoices.
• Assist the Cash Application team with the application of ACH/Wired/Credit Card payments
• Assist the Cash application team with daily deposits
• Perform various administrative duties in support of the Accounting department, such as remittance contact for check/ACH payments, phone support
• The position requires an enthusiastic person who can quickly adapt to the ever-changing environment and who will exhibit that they are part of the EFW team.
• Special projects as assigned.
• Support and promote company core values.
• Regular attendance is required.
• Comply with Company C-TPAT and TSA security procedures.
• Regular attendance is required.
• Perform other duties as assigned.

The qualifications listed below are representative of the minimum knowledge, skill, and/or ability required.

SKILLS AND ABILITIES

• Strong proficiency in Microsoft Office, specifically Word and Excel.
• Intermediate proficiency internet, web-based, and job specific software applications.
• Requires flexibility, attention to detail, prioritization, and excellent interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside customers and vendors. Ability to maintain calm demeanor during stressful situations.
• Good judgment; knows when to escalate issues and when to try to resolve.
• Self-starter and ability to work with little direction.
• Excellent spelling, grammar, and written/oral communication skills.
• Ability to plan, organize, and manage multiple projects and set priorities.
• Ability to work independently or in a team setting, in a fast paced environment.
• Must be mentally and emotionally capable of handling a high stress environment.
• Ability to read and interpret general business documents.
• Ability to write routine reports and general business correspondence.
• Ability to work with peers and communicate basic concepts.
• Ability to solve practical problems through standardized solutions that require limited judgment.
• Ability to follow prescribed and detailed procedures to solve routine problems.
• Must pass a pre-employment drug screen, random drug and/or alcohol tests, and will be subject to a criminal history background check
• Must be eligible to work in the United States.
• At this time, EFW will not sponsor a new applicant for employment authorization for this position.
• EFW offers an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, ethnicity, color, creed, religion, national origin, age, disability status, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other legally protected status.

SUPERVISION

Position functions with supervision and has no direct reports.

EDUCATION/EXPERIENCE

Minimum of a High School Diploma (or equivalent) and 2-5 years of related experience in accounting required. Additionally, 1-3 years of administrative experience preferred. Experience working in Freight Forwarding or Transportation industry desired. However, a combination of experience and/or education will be taken into consideration. 

LICENSES/CERTIFICATIONS

None required.

TRAVEL

None required. 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties. 

Typically sitting at a desk or table.  Intermittently sitting, standing, walking, or stooping.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job.  Reasonable accommodations will be made to enable individuals with disabilities to perform essential duties. 

Normal office situation.

EFW is an Equal Opportunity Employer, Minorities/Female/Disabled/Veteran.