Estes Forwarding Worldwide (EFW) is a leading domestic and international freight forwarder in the United States, providing customized logistics and warehousing solutions for clients around the world and across all industries via air, ground, and ocean freight. A subsidiary of Estes Express lines with corporate located in Richmond, Virginia, EFW is uniquely backed by Estes Express Lines’ extensive line haul network providing EFW clients with a hybrid transportation network. The company has received industry awards, including Specialty Carrier of the Year and E-Commerce Delivery Carrier of the Year, and has been recognized by Global Trade Americas as a leading 3PL to watch.

We are proud to offer highly competitive pay and a comprehensive benefits package, including:

• Paid vacation, sick time, and holidays
• 401(k) plan with company match
• Medical, dental, and vision insurance
• Short- and long-term disability plans
• Life and accidental death & dismemberment insurance
• Job referral bonus program

The Coordinator, Tradeshow and Marketing Communications is responsible for planning, executing, and supporting trade shows and marketing initiatives that build EFW’s brand, generate leads, and strengthen customer relationships. This role ensures all projects meet deadlines, align with brand standards, and deliver measurable results across events, content marketing, and digital channels. This candidate will also support Marketing activities and collaborate with Sales teams specific to tradeshow events and content marketing development. 

Although the preference is for the candidate to reside in Richmond, VA, well-qualified candidates would be considered from anywhere within the US and allowed to work remotely.

To perform this job successfully, an individual must satisfactorily perform each essential duty.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential duties.

• Plan, manage, and execute all aspects of EFW’s regional and national trade shows, webinars, sponsorships and company sponsored events.
• Oversee end-to-end logistics including booth design, exhibit services, booth accessories and material handling, pre-show meetings with the sales team, shipping, graphics/signage, setup, on-site staffing organization, tear-down, and coordinate post-event meetings to gather feedback and implement improvements.
• Plan and organize after-show events such as dinners and customer gatherings.
• Travel to shows to assist with setup, staffing, and observe customer engagement and competitor presence.
• Maintain event calendars, deadlines, and documentation (databases, files, etc.) for all shows.
• Maintain trade show budget and process invoices, analyze show costs, leads, and ROI data to evaluate individual shows and overall trade show plan.
• Packs/unpacks trade show shipments when applicable, and maintains the working condition of all booth properties.
• Partner with an agency to create trade show-focused blogs to enhance engagement and product visibility. Collaborate with internal teams and industry partners to develop compelling event content, including presentations, speaking sessions, and webinars.
• Organize and manage promotional items, literature, and marketing material inventory, such as branded PowerPoint presentations for events and sales enablement.
• Build relationships with external partners, associations, and vendors to maximize event visibility and impact.
• Assist in campaign management, including pre-show and post-show advertising, e-blasts, and KPI tracking.
• Track, analyze, and report event performance metrics to identify trends and optimize future programs.
• Work closely with sales, business development, content, creative, digital, and partner marketing teams to execute integrated events and marketing campaigns.
• Support miscellaneous marketing activities such as product photography, photoshoots, video and ad coordination.
• Comply with company C-TPAT and TSA security procedures.
• Perform other duties as assigned.

The qualifications listed below are representative of the minimum knowledge, skill, and/or ability required.

SKILLS AND ABILITIES

• Proficiency in Microsoft Office (Word, Excel and PowerPoint), event management tools, social media platforms, and design tools (e.g., Adobe Creative Suite (Indesign, Photoshop, or Illustrator, a plus), Canva).
• Experience with content marketing and digital campaigns preferred.
• Experience with CRM systems, Salesforce, a plus.
• Experience with Constant Contact (or other email marketing program).
• Strong proofreading and editing experience with great attention to detail.
• Ability to read and interpret complex business and/or technical documents.
• Ability to write comprehensive reports and detailed business correspondence.
• Ability to work with groups of people such as other departments and communicate known concepts.
• Ability to present to a group of departments.
• Ability to solve problems with a variety of concrete variables through semi-standardized solutions that require some ingenuity and analysis.
• Ability to draw inferences and follow prescribed and detailed procedures to solve moderately complex problems.
• Ability to establish and maintain effective work relationships with team members, handling difficult situations with diplomacy and maintaining confidentiality.
• Strong project management and organizational skills with the ability to manage multiple deadlines.
• Must be eligible to work in the United States.
• At this time, EFW will not sponsor a new applicant for employment authorization for this position.
• EFW prides itself on the quality of its employees and as such, candidates who receive a job offer will be required to successfully pass a drug screen and a background check.
• EFW offers an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, ethnicity, color, creed, religion, national origin, age, disability status, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other legally protected status.

SUPERVISION

The position functions with supervision and has no direct reports.

EDUCATION/EXPERIENCE

Minimum of a Bachelor's degree (or equivalent) and 1-3 years of experience in event marketing, trade show coordination, or marketing communications.  However, a combination of experience and/or education will be taken into consideration. 

LICENSES/CERTIFICATIONS

Valid driver’s license required.

TRAVEL

Periodic travel up to 20% required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties. 

Typically sitting at a desk or table.  Intermittently sitting, standing, walking, or stooping.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job.  Reasonable accommodations will be made to enable individuals with disabilities to perform essential duties. 

Normal office situation.

EFW is an Equal Opportunity Employer, Minorities/Female/Disabled/Veteran.