Estes Forwarding Worldwide, LLC

Coordinator, Global Services

US-FL-Miami
Job ID
2017-1532
# of Openings
1
Category
Operations
Type
Regular Full-Time
Shift
2nd (Day)

Overview

Founded in 2003, Richmond-based Estes Forwarding Worldwide (EFW) is a domestic and international freight forwarder. At EFW, we are always on. Our commitment to personal service has made us a leader in logistic solutions across the globe. With offices across the country, EFW offers a full range of domestic and international solutions—including air, ocean, ground and international transportation—that few competitors can match.

Responsibilities

The Coordinator, Global Services, reports directly to the Manger, Regional Global Operations. The Coordinator, Global Services, is responsible for evaluating pricing and transportation options, in order to provide exceptional customer service while supporting the Global Operations Department and its global clients.  

 

Duties include but are not limited to:

  • Through a network of internal and external transportation suppliers, determine the most efficient, cost effective, time sensitive process of providing the requested Estes Forwarding Service. 
  • Carry out assignments in conducting work for EFW and its clients, including evaluating multiple options regarding transportation options, pricing, timing, availability, volume and other factors with frequent direction from management when appropriate. Manage air and ocean transactions, including all related activities for an assigned base of accounts.
  • Communicate to overseas inquiries in a clear, concise, and timely manner.
  • Adhere to all international shipping regulations.
  • Interpret and implement standardized management policies and operate company practices when arranging transportation with vendors and clients. 
  • Use previous experience and company training to effectively manage transportation costs through company vetted vendors. 
  • Serve as the front-line communicator for customer and vendor disputes. Handle such complaints and resolve them using exceptional customer service to preserve customer satisfaction, vendor relationships, and company reputation.  Use discretion when determining situations that need to be escalated to management. 
  • Effectively manage multiple tasks and work under pressure to meet deadlines. 
  • Proactively identify shipments at risk of service failure and take control of shipments to ensure on time delivery. 
  • Develop and maintain a positive working relationship with service providers. 
  • Work flexible hours and various shifts. 
  • Research all possible routings via airlines, line-haul, pick-up/delivery, scheduling, and geographic servicing. Utilize the most efficient and cost effective routes. 
  • Document all shipments with detailed trace notes and accurate data entry. Complete additional shipping documents as required. 
  • Thoroughly document all information for every shipment including special customer requests, documentation of agent specials, the assignment of special authorization numbers, ship tracing information and OS&D information. Maintain with accuracy, appropriate TSA and DOT documents including documents for the movement of Dangerous Goods. 
  • Maintain on-time service integrity with a goal of 100% on time. Continually monitor and update shipments as defined by EFW Forwarding Services management policies.  Be available for 24-hour on call rotation.  Communicate promptly and effectively with internal customers, external customers and all service providers, in regard to any issues that any place shipments in jeopardy. Escalate issues to management when appropriate. 
  • Per company policy, ensure 100% compliance with all TSA regulations regarding the Indirect Air Carrier Standard Security Program and Shipper’s Security Endorsements. 
  • Utilize current and developing Internet tracking applications to effectively update, communicate and monitor shipment status. Comply with company C-TPAT and TSA security procedures. 
  • Perform other duties as assigned.

Qualifications

Minimum of an Associate's degree (or equivalent) in a related field and 1 - 3 years of experience in transportation, logistics or other transportation business.  Experience working with Dangerous Goods/HAZ-MAT certification desired.  However, a combination of experience and/or education will be taken into consideration.

 

Intermediate proficiency in Microsoft Office, internet, web-based and job specific software applications.

 

Must be able to proficiently complete air and ground shipping documents both electronically and manually.

 

Work outside of normal business hours in order to meet deadlines where necessary and as directed by management.

 

Maintain a strong work ethic, including a positive demeanor at all times and work in a cooperative and friendly manner with customers, co-workers and those with whom the employee comes into contact while fulfilling the obligations of the position. 

 

Present a professional appearance, attitude, and image with internal and external clients.

 

Demonstrate effective problem solving, interpersonal, written and verbal communication skills. Must be able to clearly convey short and long-term defined goals.

 

Ability to speak English is a requirement of the customer.

 

Ensure complete customer satisfaction and to create repeat business opportunities.

 

Meet all deadlines 100% of the time.

 

Regular, reliable attendance.

 

Knowledge of world geography.

 

Effective time management.

 

Excellent problem solving skills.

 

Ability to multi-task and change course quickly. 

 

Interpret information to accomplish business objectives.

 

Plan and prepare for the needs of the organization within the employee’s span of control.

 

Exceptional organizational skills.

 

Ability to work with groups of people such as other departments and communicate known concepts.

 

Ability to solve problems with a variety of concrete variables through semi-standardized solutions that require some ingenuity and analysis.

 

Must be eligible to work in the United States.

 

At this time, EFW will not sponsor a new applicant for employment authorization for this position.

 

EFW offers an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, ethnicity, color, creed, religion, national origin, age, disability status, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other legally protected status.

 

 

EFW is an Equal Opportunity Employer, Minorities/Female/Disabled/Veteran.

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